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Brigham Sullivan
Executive Secretary
Summary
Dynamic and results-oriented Executive Secretary with over 5 years of progressive experience in supporting C-level executives, managing administrative operations, and ensuring seamless event execution. Proven ability to prioritize tasks, manage confidential information, and provide exceptional customer service. Seeking a challenging role where I can leverage my skills to contribute to the success of a reputable organization.
Education
Associate’s degree in Executive Secretarial Science or a related field.
December 2018
Skills
- Microsoft Office Suite Proficiency
- Executive-Level Communication
- Meeting and Event Management
- Board and Director Relations
- Administrative Support
- Business Correspondence and Document Preparation
Work Experience
Executive Secretary
- Provided exceptional customer service to internal and external stakeholders, resolving inquiries promptly and courteously.
- Supervised and mentored administrative staff, providing guidance and support to ensure high performance standards.
- Negotiated contracts with vendors for office supplies, equipment, and services, securing costeffective solutions.
- Prepared expense reports, processed invoices, and maintained financial records, ensuring compliance with company policies and accounting standards.
Executive Secretary
- Managed senior executives calendars, scheduling appointments, meetings, and travel arrangements, ensuring adherence to busy schedules.
- Prepared and distributed board meeting packages, agendas, and minutes, ensuring timely and accurate delivery to all attendees.
- Developed and implemented office systems and procedures to streamline administrative processes and enhance efficiency.
- Managed confidential documents, including contracts, financial statements, and legal correspondence, ensuring their security and integrity.
Accomplishments
- Improved office efficiency by 15% through the implementation of a streamlined workflow system, reducing turnaround time for critical tasks.
- Established a comprehensive filing system that improved document retrieval time by 50%, ensuring timely and accurate information access.
- Developed and implemented training programs for new employees, ensuring a smooth onboarding process and enhancing productivity.
- Created and maintained a confidential database of sensitive information, ensuring the security and integrity of the data.
- Managed a team of administrative assistants, providing guidance and support to ensure the smooth functioning of the department.
Awards
- Received the Executive Secretary of the Year award from the International Association of Administrative Professionals (IAAP) for outstanding performance and dedication to the profession.
- Recognized by the CEO for exceptional handling of a highprofile event that received positive media coverage and enhanced the companys reputation.
- Awarded the Excellence in Customer Service award for consistently exceeding client expectations through exceptional communication and problemsolving skills.
- Recognized by the management team for outstanding support during a major reorganization, providing critical assistance and maintaining seamless operations.
Certificates
- Certified Administrative Professional (CAP)
- Certified Executive Secretary (CES)
- Certified Meeting Professional (CMP)
- Microsoft Office Specialist (MOS)
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How To Write Resume For Executive Secretary
- Quantify your accomplishments with specific metrics and results to demonstrate your impact.
- Highlight your proficiency in Microsoft Office Suite, especially in Word, Excel, PowerPoint, and Outlook.
- Emphasize your communication and interpersonal skills, as you will be interacting with a wide range of individuals at all levels.
- Showcase your ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Consider obtaining certifications in executive secretarial science or related fields to enhance your credibility.
Essential Experience Highlights for a Strong Executive Secretary Resume
- Managed executives’ schedules, appointments, and travel arrangements, ensuring adherence to busy schedules.
- Prepared and distributed board meeting packages, agendas, and minutes, ensuring timely and accurate delivery to all attendees.
- Negotiated contracts with vendors for office supplies, equipment, and services, securing cost-effective solutions.
- Supervised and mentored administrative staff, providing guidance and support to ensure high performance standards.
- Maintained confidential documents, including contracts, financial statements, and legal correspondence, ensuring their security and integrity.
- Processed expense reports, prepared invoices, and maintained financial records, ensuring compliance with company policies and accounting standards.
Frequently Asked Questions (FAQ’s) For Executive Secretary
What are the primary duties and responsibilities of an Executive Secretary?
An Executive Secretary typically manages executive schedules, arranges travel, prepares meeting materials, maintains confidential documents, supervises administrative staff, and provides exceptional customer service, ensuring smooth operations and supporting executives effectively.
What are the key skills required to excel as an Executive Secretary?
Executive Secretaries require proficiency in Microsoft Office Suite, executive-level communication, meeting and event management, board and director relations, administrative support, business correspondence, and document preparation. Additional skills in project management, financial management, and human resources are often beneficial.
What type of educational background is preferred for an Executive Secretary?
An Associate’s degree in Executive Secretarial Science or a related field, such as Business Administration or Office Management, is generally preferred for Executive Secretary positions. Some employers may consider candidates with relevant experience and skills without a degree.
What are the career advancement opportunities for Executive Secretaries?
Executive Secretaries can advance their careers by developing specialized skills, such as project management or human resources, and by pursuing higher education. Potential career paths include Executive Assistant, Office Manager, Administrative Manager, and Human Resources Manager.
How can I prepare for an interview for an Executive Secretary position?
To prepare for an Executive Secretary interview, research the company and the specific role. Practice answering common interview questions related to scheduling, administrative support, and communication. Dress professionally, be punctual, and demonstrate enthusiasm and professionalism throughout the interview.
What is the average salary range for Executive Secretaries?
The average salary range for Executive Secretaries can vary depending on experience, location, and industry. According to the U.S. Bureau of Labor Statistics, the median annual salary for Executive Secretaries was $62,660 in May 2021.