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Justin Hughes
Invoice Clerk
Summary
Highly experienced Invoice Clerk with a proven track record of success in reviewing, processing, and reconciling invoices accurately and efficiently. Proficient in accounts payable and receivable processes, billing, cash application, and customer service. Strong attention to detail, analytical skills, and ability to work independently and as part of a team. Seeking a challenging role where I can contribute my expertise to support the smooth functioning of financial operations.
Education
Bachelor’s degree in Accounting
July 2019
Skills
- Accounts Payable
- Accounts Receivable
- Billing
- Cash Application
- Customer Service
- Data Entry
Work Experience
Invoice Clerk
- Utilized various software applications for invoice processing and data management.
- Conducted regular audits to ensure compliance with invoicing procedures.
- Prepared and distributed monthly invoice reports for management review.
- Collaborated with the accounting team to support yearend financial closing and reporting.
Invoice Clerk
- Reviewed and processed invoices from vendors, ensuring accuracy and adherence to company policies.
- Accurately recorded and posted invoices in the accounting system, maintaining a comprehensive database.
- Reconciled invoices with purchase orders and supporting documentation to identify discrepancies.
- Communicated with vendors to resolve queries and ensure timely invoice resolution.
Accomplishments
- Streamlined invoice approval process by implementing a digital workflow, reducing turnaround time by 35%
- Developed a training program for new hires, resulting in a 25% increase in invoice processing efficiency
- Implemented automation techniques to reduce manual data entry errors by 50%
- Collaborated with the accounting team to improve invoice reconciliation processes, ensuring 100% accuracy
- Developed a comprehensive invoice tracking system, providing realtime visibility of invoice status and reducing followup time by 20%
Awards
- Recognized for exceptional accuracy in invoice preparation and processing, exceeding industry standards by 99%
- Received the Invoice Clerk of the Year award for consistently exceeding performance expectations
- Recognized for exceptional customer service skills in handling invoice inquiries and resolving disputes promptly
- Received a Team Excellence Award for collaborating with colleagues to improve overall invoice processing efficiency
Certificates
- Certified Accounts Payable Professional (CAP)
- Certified Billing Professional (CBP)
- Certified Invoice Processor (CIP)
- QuickBooks Certified ProAdvisor
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Essential Experience Highlights for a Strong Invoice Clerk Resume
- Reviewed and processed vendor invoices, ensuring accuracy and adherence to company policies and procedures.
- Recorded and posted invoices accurately in the accounting system, maintaining a comprehensive database.
- Reconciled invoices with purchase orders and supporting documentation to identify and resolve discrepancies.
- Communicated with vendors to resolve queries, expedite invoice resolution, and maintain positive relationships.
- Utilized various software applications for invoice processing and data management, including accounting software and enterprise resource planning (ERP) systems.
- Conducted regular audits to ensure compliance with invoicing procedures and identify areas for improvement.
- Prepared and distributed monthly invoice reports for management review and analysis.
Frequently Asked Questions (FAQ’s) For Invoice Clerk
What is the primary role of an Invoice Clerk?
An Invoice Clerk is responsible for processing invoices from vendors, ensuring accuracy and adherence to company policies. They review and reconcile invoices, communicate with vendors, and maintain invoice-related data in accounting systems.
What qualifications are typically required for an Invoice Clerk position?
Typically, an Invoice Clerk position requires a high school diploma or equivalent, with some employers preferring candidates with a Bachelor’s degree in Accounting or a related field. Strong attention to detail, analytical skills, and proficiency in Microsoft Office Suite are essential.
What are the key skills and abilities required for success as an Invoice Clerk?
Key skills for Invoice Clerks include accuracy, attention to detail, strong organizational skills, proficiency in accounting software, and excellent communication and interpersonal skills. They must be able to work independently and as part of a team, and have a keen eye for detail.
What is the career path for an Invoice Clerk?
Invoice Clerks can advance their careers by gaining experience and developing additional skills. They may move into roles with more responsibility, such as Accounts Payable Specialist or Accounts Receivable Specialist. With further education and experience, they can progress into management positions, such as Accounting Manager or Controller.
What are the salary expectations for an Invoice Clerk?
Salary expectations for Invoice Clerks vary depending on experience, location, and industry. According to Salary.com, the average salary for an Invoice Clerk in the United States is around $40,000 per year.
What are the job outlook and growth prospects for Invoice Clerks?
The job outlook for Invoice Clerks is expected to grow in the coming years. As businesses continue to rely on digital systems for invoice processing, the demand for skilled Invoice Clerks will increase. Additionally, the growth of e-commerce and online transactions is further driving the need for accurate and efficient invoice processing.